Checking in a single file

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
A content file or a configuration file is created in the workspace.

Or
An image file is created (by uploading or dragging-and-dropping it) in the workspace.

Your need

You have a file that is, for example, ready for review or approved for release. You need to prevent this file version from being edited from this point.

The possibility

It is possible to check in an individual file, for example when it is approved for release. When the file is checked in, the current file version can not be edited anymore.

About this task

What you will learn

This instruction tells you how to check in a file to prevent the file version from being edited anymore.

The result

This is a file before checking it in:

This is the file after checking it in:

Overall steps

Browse to the file, then check in the file.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. In the Workspace view or the Publications view, browse to the file that you want to check in.

In the Publications view, you can only browse to a content or configuration file that is connected to a publication.

3. Right-click the file.

A pop-up list opens.

4. In the pop-up list, select the file icon.

The File toolbar opens.

5. On the File toolbar, click Versions > Check-in.

The Check-in tab opens.

6. On the Check-in tab, click:

1. Analyze to start the check-in analysis.

This is just an analysis and the file is not affected in any way at this step.

2. Progress to see the progress and any warnings during the check-in analysis.

3. Result to see the result of the check-in analysis.

7. In the Label box, type a label text to be used for the checked in file version (or click the Label arrow, to select a previously used label text). The label text is, for example, visible in the file version tree or when exploring files.

If the Label box is left empty, the workspace name is automatically used as label.

8. In the History box, type some informative text relating to the checked in file version (or click the History arrow, to select a previously used text). The history text is, for example, visible when exploring the file versions.

9. Click Check-in.

The file is checked in and gets a new version number.

The label and history information for the checked in file version are shown when exploring the file versions