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File properties

Skribenta version

Language

Skribenta CCMS user assistance portal

How can we help you use Skribenta?

Getting started

This chapter provides details about Skribenta and its capabilities. It also covers instructions on logging in and selecting a workspace.

About Skribenta

Skribenta is a Component Content Management System (CCMS) used by technical communicators to create, collaborate, version manage, single-source, review, translate and publish technical documentation.

What is Skribenta?

When and why is Skribenta used?

What XML vocabulary is used in Skribenta?

Creating a modular topic environment in Skribenta

Skribenta's possibilities

As Skribenta is designed for the requirements of demanding industries, it makes it possible to manage large amounts of documentation with minimum effort and maximum quality.

Writing and editing

Publishing

Single sourcing

Organizing and managing files

Managing versions

Translating content

Optimizing Skribenta

Logging in and selecting a workspace

You need to log in to work in Skribenta. You can select another workspace than the current, if you are a member of several workspaces.

Logging in to Skribenta configured for one-step authentication

Logging in to Skribenta configured for two-step authentication

Selecting workspace

Working with folders and files

In this chapter, you'll find guidance on creating files and folders within a workspace. Additionally, it covers viewing files properties, and the processes of downloading and uploading files.

Creating folders and files

You create content files, configuration files and image files in folders in a workspace.

Creating a folder

Creating a content file

Creating a configuration file

Modifying and deleting folders and files

You can copy, paste, rename, move and delete files and folders in the workspace.

Moving files and folders

Copying files and folders

Renaming files and folders

Deleting files and folders

Setting source language on a file

Viewing folder and file properties

Each file and folder have properties, such as resource ID, version, language, create and modify date etc.

Viewing the identity (resource ID) of a folder or file

Viewing the version designation of a folder or file

Viewing the version index of a folder or file

Viewing version state of a folder or file

Viewing who created a folder or file and when

Viewing who modified a folder or file and when

Downloading and uploading folders and files

It is possible to upload and download files and folders in Skribenta.

Downloading files and folders

Uploading files and folders

Uploading a file by drag-and-drop

Replacing a file by uploading a new file

Working with content

In this chapter, you'll discover instructions on creating and editing content within a file. It also covers checking spelling and conducting searches.

Creating front- and endmatter

Content, such as the name of the manual, company logo etc., presented on the front and back covers are placed in the front- and endmatter parts of a content file.

Creating front- and endmatter parts

Adding front matter

Adding end matter

Creating main title and subtitle

Creating a main title

Creating a subtitle

Creating paragraphs and inline content

A major parts of your content consist of paragraphs. You can add various inline elements, such as bold, italic etc., in a paragraph.

Creating a paragraph

Creating bold text

Creating italic text

Creating underlined text

Creating superscript

Creating subscript

Inserting a special character

Creating sections, lists, tables and equations

You can organize content in a file in sections, as well as creating lists, tables and equations.

Creating alerts, notes, index, breaks, comments and code

You create various types of content in a file. Besides paragraphs, tables, lists and images, this section contains instructions on inserting images links, wrappers as much more.

Creating warning, caution, note or tip alerts

Creating a warning, caution, note, or tip alert

Creating foot, list, and table annotations

Creating a footnote

Creating a table note

Creating a list note

Inserting index terms to create an index

Inserting primary index term

Inserting secondary index term

Inserting tertiary index term

Inserting line and page breaks

Inserting a line break

Inserting a page break

Creating code, comments, QR codes, and barcodes

Creating code examples

Creating a barcode

Creating a QR code

Inserting comments

Inserting images

To insert an image in a content file, you first upload the image file to Skribenta, then reference it from the content file.

Creating a new image file by uploading

Creating a new image file by drag-and-drop

Creating a figure wrapper

Creating an image

Creating an inline image

Creating an embedded image

Creating an image file from an embedded image

Creating links

You can create links to content within the file, to another file, to content outside Skribenta as well as links to folders and publications.

Creating a link within a file

Creating a link to an annotation

Creating a link to another file

Creating a link including a cross-reference

Creating a link to content outside Skribenta

Creating a link to a folder

Modifying and deleting content

This section contains instructions on how to modify and delete XML content in a content and configuration file. Besides modifying, copying, deleting, cutting and pasting content, you can hide, sort, number and transform content.