Setting visibility for publication(s) in a workspace

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
You have created a publication.
You have created a publication group.

Your need

You want to hide publications that are not part of the workspace.

The possibility

It is possible to hide publications that are not part of the workspace by putting them in publication groups that are only visible in selected workspaces.

About this task

What you will learn

This instruction tells you how to hide publications that are not part of the workspace.

The result

This is the Publication view before hiding a publication group in the workspace:

This is the Publication view after hiding a publication group in the workspace:

Overall steps

Select a publication group, then make it visible only for selected workspaces.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. On the Aspect toolbar, click Publications.

The Publications view opens.

3. In the Publications view, browse to a publication group and right-click it.

A pop-up list opens.

4. In the pop-up list, select the publication group icon.

The Publication group toolbar opens.

5. On the Publication group toolbar, click Visibility.

All available workspaces are listed.

6. Select which workspaces the publication group shall be visible in.

7. Click Apply.

8. Reload the page in the web browser.

The publication group is only visible in the previously selected workspaces.

You can narrow down the visibility on publication subgroups to make the visibility setting more exact. However, it is not possible to make publication subgroups visible if the parent group is not visible.