Checking in a single publication

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
You have created a publication.
The resource(s) are checked out.

Your need

You have a publication that is, for example, ready for review. You need to prevent file versions, belonging to this publication version, from being edited from this point.

The possibility

It is possible to check in all files belonging to a publication at the same time (for example when the publication is ready for review) by checking in the publication. All files belonging to the publication are checked in.

When the files are checked in, the current file versions can not be edited anymore. The checked-in publication version (edition) is then possible to select when publishing the publication before sending it for review.

About this task

What you will learn

This instruction tells you how to check in all files belonging to a publication to prevent the file versions from being edited anymore.

The result

These are the resource versions before checking in Publication A:

Publications view	Workspace view

These are the resource versions after checking in Publication A:

Publications view	Workspace view

Overall steps

Browse to the publication in the Publications view, then check in the publication.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. In the Publications view, browse to the publication that you want to check in.

3. Right-click the publication.

A pop-up list opens.

4. In the pop-up list, select the publication icon.

The Publication toolbar opens.

5. On the Publication toolbar, click Versions > Check-in.

The Check-in tab opens.

6. On the Check-in tab, click:

1. Analyze to start the check-in analysis.

This is just an analysis and the folders and files are not affected in any way at this step.

2. Progress to see the progress and any warnings during the check-in analysis.

All files used in the publication must exist in the workspace, otherwise warnings will be presented during the check-in analysis and the check-in is not possible.

For example:

3. Result to see which files that will be checked in.

7. If you want to see all resources used by the publication, select the Show all resources check box.

8. In the Label box, type a label text to be used for the checked in folder version (or click the Label arrow, to select a previously used label text). The label text is, for example, visible in the publication version tree or when exploring publication versions.

If the Label box is left empty, "CIP" is automatically used as label.

9. In the History box, type some informative text relating to the checked in publication version (or click the History arrow, to select a previously used text). The history text is, for example, visible when exploring the publication versions.

10. Click Check-in.

Next to the top toolbar, a message is displayed telling that the check-in is ready.

The publication and all files belonging to the publication, are checked in, and version numbers are increased.

Publications view	Workspace view

The label and history information for the checked in publication version are shown when exploring the publication versions.

The EditionFile.xml shows which resources and versions that were checked in for the particular publication version (edition).