Checking out a file or folder

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
A content file or a configuration file is created in the workspace.

Or
An image file is created (by uploading or dragging-and-dropping it) in the workspace.

Or
A folder is created in the workspace.
The file or folder is checked in.

Your need

You need to make changes to a checked in file or folder (resource). By checking out the resource, it is possible to edit it.

The possibility

It is possible to check out a file or folder (resource) that has previously been checked in. A checked in resource cannot be changed. When you check out a resource, a new version is created and the resource can be edited.

About this task

What you will learn

This instruction tells you how to check out a file or folder (resource) to be able to make changes to the resource.

The result

This is a file before checking it out:

This is the file after checking it out:

Overall steps

Browse to the checked in file or folder (resource), then check out the resource.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. If you want to check out:

a folder, browse to the folder in the Workspace view.
a file, browse to the file in the Workspace view or the Publications view.

In the Publications view, you can only browse to a content or configuration file that is connected to a publication.

3. Right-click the file or folder (resource).

A pop-up list opens.

4. In the pop-up list, select the resource icon.

The File or Folder toolbar opens.

5. On the File or Folder toolbar, click Versions > Checkout.

A Confirm dialog box opens.

6. Click OK to confirm.

The resource is checked out and gets a new version number.

Alternative procedure: Checking out a file or folder by editing it

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. If you want to check out and edit a checked in file, browse to the file in the Workspace view or Publications view.

3. Open the file and edit the content.

A Confirm dialog box opens.

4. Click OK to check out the file.

The file is checked out and gets a new version number.

You can now continue editing the file.