Moving files and folders

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
A content file or a configuration file is created in the workspace.
An image file is created (by uploading or dragging-and-dropping it) in the workspace.
A folder is created in the workspace.

Your need

Moving files (content files, configuration files and image files) and folders is a fundamental operation when maintaining and modifying the structure of the workspace and its files and folders.

The possibility

It is possible to modify the structure of the workspace by moving the files and folders.

It is possible to move multiple resources simultaneously.

Moving a resource does not change the resource ID, which means that links to them are not broken. If the resource's parent folders are not working versions, they will be updated to new versions.

About this task

What you will learn

This instruction tells you how to move files and folders.

The result

This is the Workspace view before moving a file:

This is the Workspace view after moving a file:

If the target and/or source folders were checked in before the move operation, they are now checked out to working version.

Overall steps

Browse to a folder or file (resource) in the Workspace view, then select the resource (or multiple resources) and do a cut operation. Browse to a folder and do a paste operation.

Alternatively, move the resource to the target folder using a drag-and-drop operation.

Time

1-2 minutes

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. On the Aspect toolbar, click Workspace.

The Workspace view opens.

3. In the Workspace view, browse to a folder or file (resource) that you want to cut.

4. Select the resource.

It is possible to select multiple resources at the same time.

To select adjacent resources, hold down the Shift key while you click the first resource and the last resource that you want to select, or hold down the Shift key while you press an arrow key.
To select non-adjacent resources, hold down the Ctrl key while you click the resources that you want to select.

5. Press Ctrl+X.

The selected resource gets a gray background color.

6. Select a folder that you want to move the resource to.

7. Press Ctrl+V.

A Confirm dialog box opens.

8. Click OK.

If the destination folder contains a resource with a conflicting name, an error message is displayed to the right of the top toolbar.

The resource is not moved to the destination folder.
Otherwise, the resource is moved to the selected folder and a message is displayed to the right of the top toolbar.

If the target and/or source folders were checked in before the move operation, they are now checked out to working version.

Alternative procedure: Moving one file or folder using a toolbar cut-and-paste operation

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. On the Aspect toolbar, click Workspace.

The Workspace view opens.

3. In the Workspace view, browse to a folder or file (resource) that you want to cut.

4. Right-click the resource.

A pop-up list opens.

5. In the pop-up list, select resource icon.

The Folder or File toolbar opens.

6. On the Folder or File toolbar, click Cut.

The selected resource gets a gray background color.

7. Right-click a folder that you want to move the resource to.

A pop-up list opens.

8. In the pop-up list, select folder icon.

The Folder toolbar opens.

9. On the Folder toolbar, click Paste.

A Confirm dialog box opens.

10. Click OK.

If the destination folder contains a resource with a conflicting name, an error message is displayed to the right of the top toolbar.

The resource is not moved to the destination folder.
Otherwise, the resource is moved to the selected folder and a message is displayed to the right of the top toolbar.

If the target and/or source folders were checked in before the move operation, they are now checked out to working version.

Alternative procedure: Moving multiple files or folders using a toolbar cut-and-paste operation

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. On the Aspect toolbar, click Workspace.

The Workspace view opens.

3. In the Workspace view, browse to the folders and/or files (resources) that you want to cut.

4. Select multiple resources at the same time.

To select adjacent resources, hold down the Shift key while you click the first resource and the last resource that you want to select, or hold down the Shift key while you press an arrow key.
To select non-adjacent resources, hold down the Ctrl key while you click the resources that you want to select.

5. Right-click the selected resources.

A toolbar opens.

6. On the toolbar, click Cut.

The selected resources get a gray background color.

7. Right-click a folder that you want to move the resources to.

A pop-up list opens.

8. In the pop-up list, select resource icon.

The Folder toolbar opens.

9. On the Folder toolbar, click Paste.

A Confirm dialog box opens.

10. Click OK.

If the destination folder contains a resource with a conflicting name, an error message is displayed to the right of the top toolbar.

The resources are not moved to the destination folder.
Otherwise, the resources are moved to the selected folder and a message is displayed to the right of the top toolbar.

If the target and/or source folders were checked in before the move operation, they are now checked out to working version.

Alternative procedure: Moving a file or folder using a drag-and-drop operation

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. On the Aspect toolbar, click Workspace.

The Workspace view opens.

3. In the Workspace view:

1. Expand the folder structure to the target folder.

2. Browse to a folder or file (resource) that you want to move to the target folder.

4. Move the resource to the target folder using a drag-and-drop operation.

A Confirm dialog box opens.

5. Click OK.

The resource is moved to the target folder.

If the target and/or source folders were checked in before the move operation, they are now checked out to working version.