Checking in all files in a folder

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
A content file or a configuration file is created in the workspace.

Or
An image file is created (by uploading or dragging-and-dropping it) in the workspace.

And
A folder is created in the workspace.
The resource(s) are checked out.

Your need

You have multiple files in a folder that are, for example, ready for review or approved for release. You need to prevent these file versions from being edited from this point.

The possibility

It is possible to check in all files in a folder at the same time (for example when the files are approved for release) by checking in the folder. Any subfolders with files are also checked in.

When the files are checked in, the current file versions can not be edited anymore.

About this task

What you will learn

This instruction tells you how to check in all files in a folder to prevent the file versions from being edited anymore.

The result

These are the resource versions before checking in Folder A:

These are the resource versions after checking in Folder A:

Overall steps

Browse to the folder, then check in the folder.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. In the Workspace view, browse to the folder with the files that you want to check in.

3. Right-click the folder.

A pop-up list opens.

4. In the pop-up list, select the folder icon.

The Folder toolbar opens.

5. On the Folder toolbar, click Versions > Check-in.

The Check-in tab opens.

6. On the Check-in tab, click:

1. Analyze to start the check-in analysis.

This is just an analysis and the folders and files are not affected in any way at this step.

2. Progress to see the progress and any warnings during the check-in analysis.

3. Result to see the result of the check-in analysis.

7. In the Label box, type a label text to be used for the checked in folder version (or click the Label arrow, to select a previously used label text). The label text is, for example, visible in the file version tree or when exploring files.

If the Label box is left empty, the workspace name is automatically used as label.

8. In the History box, type some informative text relating to the checked in folder version (or click the History arrow, to select a previously used text). The history text is, for example, visible when exploring the folder versions.

9. Click Check-in.

The folder and all subfolders and files are checked in and get new version numbers.

The label and history information for the checked in folder version are shown when exploring the folder versions