Checking in all files in a workspace

Background

Starting point

The procedure in this topic assumes Skribenta is installed and configured for normal operation, and:

You have logged into Skribenta.
You are assigned to one of the following user roles: content provider, technical writer or administrator.
You have selected the workspace you want to work in.
A content file or a configuration file is created in the workspace.

Or
An image file is created (by uploading or dragging-and-dropping it) in the workspace.

Or
A folder is created in the workspace.
The resource(s) are checked out.

Your need

You have multiple files in a workspace that are, for example, ready for review. You need to prevent these file versions from being edited from this point.

The possibility

It is possible to check in all files in a workspace at the same time (for example when the files are ready for review) by checking in the workspace. All folders and files in the workspace are checked in.

When the files are checked in, the current file versions can not be edited anymore. The checked-in workspace version (edition) is then possible to select when publishing a publication before sending it for review.

About this task

What you will learn

This instruction tells you how to check in all files in a workspace to prevent the file versions from being edited anymore.

The result

These are the resource versions before checking in the Example workspace:

These are the resource versions after checking in the Example workspace:

Overall steps

Open the Workspace view, then check in the workspace.

Time

Less than 1 minute

Procedure

1. Make sure that the step(s) in section "Starting point" (see section "Background" above) are performed.

2. In the Workspace view, right-click the workspace folder.

3. A pop-up list opens.

4. In the pop-up list, select the Workspace icon.

The Workspace toolbar opens.

5. On the Folder toolbar, click Versions > Check-in.

The Check-in tab opens.

6. On the Check-in tab, click:

1. Analyze to start the check-in analysis.

This is just an analysis and the folders and files are not affected in any way at this step.

2. Progress to see the progress and any warnings during the check-in analysis.

3. Result to see the result of the check-in analysis.

7. In the Label box, type a label text to be used for the checked in workspace version (or click the Label arrow, to select a previously used label text). The label text is, for example, visible when exploring the workspace versions.

8. In the History box, type some informative text relating to the checked in workspace version (or click the History arrow, to select a previously used text). The history text is, for example, visible when exploring the workspace versions.

9. Make sure that the Checkout check box is selected.

10. Click Check-in.

A message dialog box is displayed.

11. Click OK.

The workspace folder and all subfolders and files are checked in and get new version numbers.

The workspace folder is also automatically checked out.

The history information for the checked in workspace version are shown when exploring the workspace versions