Reference folder
About
A reference folder is a specific type of folder, since it can be added to many workspaces. A reference folder is indicated by a folder icon containing an uppercase "R" 
.
This is handy when you need to share the same content across many workspaces.
Creating content in the reference folder
You can create folders, image files, content files and configuration files in the reference folder.
For instructions, see:
What you can do
You can do the following tasks on the reference folder:
The tasks you can do depends on your user role.
Viewing the reference folder properties
You can view the properties on the reference folder, such as version, language, create date etc.
Skribenta generates these properties. You cannot change them manually.
It is possible to view the identity (resource ID) of a folder or file.
For instructions, see:
It is possible to view the version designation of a folder or file.
For instructions, see:
It is possible to view the version index of a folder or file.
For instructions, see:
It is possible to view the version state of a folder or file.
For instructions, see:
It is possible to view who created the current version of a folder or file and when it was created.
For instructions, see:
It is possible to view who modified the current version of a folder or file and when it was modified.
For instructions, see:
Renaming the reference folder
It is possible to rename files and folders.
For instructions, see:
Managing versions of the reference folder
The reference folder can be checked in and out. As such, the reference folder gets a version history.
It is possible to check in an individual file, for example when it is approved for release. When the file is checked in, the current file version can not be edited anymore.
For instructions, see:
It is possible to check out a file or folder (resource) that has previously been checked in. A checked in resource cannot be changed. When you check out a resource, a new version is created and the resource can be edited.
For instructions, see:
If you have a checked out version of a resource (file or folder), it is possible to revert to the previous checked in version of the resource. This means that any changes made in the checked out version are lost.
For instructions, see:
It is possible to view the version history tree for a file or folder.
For instructions, see:
It is possible to view the content of a checked in file or folder.
For instructions, see:
Normally, the latest version of a file is set and edited. However, sometimes you may need to set an older version to, for example, make a correction in a previous released manual. This is usually done in a separate workspace to prevent conflicts between versions.
For instructions, see:
The file version label, which is for example displayed when viewing the file version tree, can be changed.
For instructions, see:
Cutting and pasting the reference folder
It is possible to modify the structure of the workspace by moving the files and folders.
It is possible to move multiple resources simultaneously.
Moving a resource does not change the resource ID, which means that links to them are not broken. If the resource's parent folders are not working versions, they will be updated to new versions.
For instructions, see:
Copying the reference folder
You can duplicate previously created files and folders by copying them. New resource IDs will be assigned to resource copies.
For instructions, see:
Downloading the reference folder
It is possible to export files and folders to a destination outside Skribenta. A folder is downloaded as a compressed ZIP file.
For instructions, see:
Uploading content to the reference folder
It is possible to upload external files and folders to Skribenta. To upload a folder and its content, it has to be a compressed ZIP folder.
For instructions, see: