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File properties

Skribenta CCMS user assistance portal
How can we help you use Skribenta?

Getting started

About Skribenta

Skribenta is a Component Content Management System (CCMS) used by technical communicators to create, collaborate, version manage, single-source, review, translate and publish technical documentation.

Skribenta's possibilities

As Skribenta is designed for the requirements of demanding industries, it makes it possible to manage large amounts of documentation with minimum effort and maximum quality.

Logging in and selecting a workspace

You need to log in to work in Skribenta. You can select another workspace than the current, if you are a member of several workspaces.

Working with folders and files

Creating folders and files

You create content files, configuration files and image files in folders in a workspace.

Modifying and deleting folders and files

Downloading and uploading folders and files

Working with content

Creating front- and endmatter

Content, such as the name of the manual, company logo etc., presented on the front and back covers are placed in the front- and endmatter parts of a content file.

Creating paragraphs and inline content

A major parts of your content consist of paragraphs. You can add various inline elements, such as bold, italic etc., in a paragraph.

Creating sections, lists, tables and equations

Creating alerts, notes, index, breaks, comments and code

You create various types of content in a file. Besides paragraphs, tables, lists and images, this section contains instructions on inserting images links, wrappers as much more.

Inserting images

Creating links

You can create links to content within the file, to another file, to content outside Skribenta as well as links to folders and publications.

Modifying and deleting content

This section contains instructions on how to modify and delete XML content in a content and configuration file. Besides modifying, copying, deleting, cutting and pasting content, you can hide, sort, number and transform content.

Searching and generating reports

You can search for files and search within files, as well as replace content and build reports on where a file is used, and what resources a file is using.

Creating publications and publishing to HTML, PDF etc.

Creating, organizing and working with publications

In Skribenta, you create publications to publish your content file to an output specified by a stylesheet.

Publishing publications and publication groups

You can publish a single publication or a publication group.

Modifying and deleting publications and groups

Creating and managing file versions

Checking out a resource

You can check out a checked in file or folder, as well as undoing a check-out. As soon as you start to edit a checked in file, you are asked to check it out.

Checking in a resource

You can check in a single file, all files in a folder, or the complete workspace, as well as a single publication or all publications in a publication group.

Setting, viewing and copying versions

Using the same file for different deliverables (single source)

Replacing specific content with variables

Imagine managing several manuals for similar products. The content of the manuals is almost the same, except for example product names. Instead of creating several files for each product type, you use the same file in Skribenta, but use variables for the content that is product-specific. It is like merging several product manuals into one (1) file in Skribenta.

Adding conditions to show and hide content

In analogy to merging several product manuals into one file in Skribenta, there might be large sections that are valid for each of the product types. You can add conditions to show and hide such content.

Placing similar content into a reusable topic

You might have several files that cannot be merged into one file, but there are parts of these files that are almost the same. In Skribenta, instead of repeating the same content in several files, place the common content in a topic, and reuse this topic into each of the files.

Administrating and adapting Skribenta

Administrating your user account

You can set a new password, set a profile name and photo as well as change to another role (if your user is assigned to multiple roles).

Adapting the Skribenta interface

It is possible to adapt the user interface to your liking. You can, for example, show and hide frames and aspects.

Logging out

After completing an editing session, you log out from Skribenta.


About XML elements

You work with various block and inline XML elements when editing a content or configuration file. They are all described here.

About files, folders, publications, projects and aspects

Files, folders, and publications are the resources you work with to create, organize and publish content. You work in different aspects, such as the workspace and publication aspect in Skribenta. When working with translating content, you create translation, improvement and extension projects.